Dayton Hamvention® 2012 Flea Market General Information
Dayton Hamvention® 2012 Flea Market
Whether attendees scoured the Flea Market for a unique item, looked to find equipment to fulfill their "dream” of building a tower or a radio, saw old friends or had the occasion to make new ones, people were "imagining the possibilities." Others still have the "dream" to attend a Dayton Hamvention. We invite you and hope you can realize your "dream" to attend Dayton Hamvention® 2012.
NOTICE - Beginning Wednesday, May 16, e-mail and telephone response will be extremely limited as the Flea Market Committee will be at Hara Arena preparing for Dayton Hamvention® 2012. If you have questions, please stop by the Flea Market Office upon arrival.
NOTICE - Tuesday, May 15th, at 10 p.m., will be the deadline to order online.
Nancy Krodel
KC8RMT
Flea Market Chairwoman
Stan Leeds
KC7EHJ
Flea Market Assistant Chairman
Visit our secure web-based portal to purchase tickets or make Flea Market reservations,
in addition to Inside Exhibits’ tickets. Make your purchase fast, easy,
and secure.
Questions??? Contact information for the respective committees (Tickets, Flea
Market, and Inside Exhibits) can be found on the Contact Us page!
For a complete
up-to-date listing of all Inside Exhibitors and Flea Market Vendors, please
visit our friends at PCBoard.ca by clicking on the logo below.
Included is detailed product descriptions and hyperlinks for Inside Exhibitors
that participate in this listing service. Check back often for updates!
Note: If any vendors wish to donate an item(s) for the Dayton Hamvention® door prize drawings, you could have an advertisement banner/sign that you provide, hung above the door prize drawing booth. Send an e-mail to prizes@hamvention.org.
The Flea Market Office in the Golf Course Pro
Shop will be open:
Thursday 8 a.m. - 8 p.m.
Friday 6 a.m. - 6 p.m.
Saturday 7 a.m. - 6 p.m.
Sunday 7 a.m. - 1 p.m.
In addition to the Thursday and Friday times, there will be a
tent for packet pick-up about 25 yards before you reach the Office. Please drive
up to the tent to pick up your packet. If everything is in order, you can move
to the Flea Market entry line. If there is a problem, you will have to go to
the Flea Market Office.
If you have any questions about the Flea Market, exhibits, or tickets, send
them to the appropriate e-mail address: fleamarket@hamvention.org,
exhibits@hamvention.org, or tickets@hamvention.org.
Chairmen will respond to e-mails within 48 hours. If you discover problems with
the functioning of the web site, contact the webmaster using the site updates
contact form on the "Contact
Us" page.
Those with special needs for parking, please visit the ADA/Handicapped Parking Procedure page.
This page has been updated for 2012! - Watch this Flea Market Web site for
continuous updates. As soon as we have any news it will be published here.
Contact Information
Basic Information
Flea Market Rules
Rates
Flea Market Map
Applications
Ohio Tax Forms & Information
Contact Information
Email - The BEST way to reach the Fleamarket Committee:
EMAIL:
fleamarket@hamvention.org
PHONE:
Flea Market (937) 276-6932
FAX:
Send “Attention Flea Market” (937) 276-6934
MAIL:
Hamvention
Attn: Flea Market
Box 1466
Dayton, OH 45401-1466
Basic Information
The Dayton Hamvention® 2012 will be held on May 18-20 with unassisted installation
of your displays on Thursday May 17, 8 a.m. until midnight and on May 18, 19
and 20 from 6-7:30 a.m. Dismantling will take place on May 20, from the time
the displays close until 8 p.m. Any other times require approval of the Flea
Market Chairwoman/Assistant Chairman.
To all Flea Market Vendors:
The approximate size of each Flea Market space is 9 x 17 feet or 153 square feet. You must park any vehicle that extends into the pedestrian aisle in the courtesy lot on the west end of the Flea Market. See the Dayton Hamvention® Flea Market Rule Sheet.
If you are going to have a tent, fly, or a pop-up of any kind covering more than 200 square feet, you must have both a Montgomery County and City of Trotwood permits and an inspection. Upon the issuance of the permits, you must submit a copy of the permit to the Dayton Hamvention® Flea Market Committee.
There is a maximum of two Flea Market vendor admission tickets per Flea Market space. These allow you access to the Flea Market area for set-up before the arena opens. If more than two tickets per space are needed, you must then purchase general admission tickets. The general admission tickets allow access to the entire Dayton Hamvention®, e.g., Inside Exhibits, Forums, Flea Market, etc.
Vendors who mailed their orders in 2011 and/or did not use the web need to email Fleamarket@Hamvention.org to receive their log on information for reserving spaces via the website.
There is no charge for vehicle space passes. You can receive one pass per space, and it must be displayed so it is visible through the front windshield.
We use the prefix of "FW" for Flea Market-West and "FE" for Flea Market-East to make finding vendor sites easier. The numbers following the prefix will stay the same as previous years, e.g., FW 2301 or FE 2008.
Ham club spaces will be along the back row. Club space requests cannot be accomplished automatically in Booth Tracker (online reservation system) and must be done by Hamvention staff. Please download the application form, complete it, and either mail, fax, or e-mail it, along with one of the following to certify club existence: 1) Not-for-Profit status certificate; 2) ARRL registration; 3) Club callsign license; 4) Copy of club newsletter; 5) Copy of club letterhead. Your order will be processed manually upon receipt.
If you log onto Booth Tracker, the green spaces have been reserved, the blue spaces have been reserved and paid for.
Please be sure to read the Ohio Tax Letter, the Dayton Hamvention® Flea Market Rules, and this year’s rates.
The volunteers of the Flea Market Committee are looking forward to seeing you at the Dayton Hamvention® 2012 and will do everything possible to make your visit an enjoyable one.
Flea Market Rules
1. A Dayton Hamvention® 2012 admission ticket marked “Flea Market”
is required for each individual to access the Flea Market area for setup prior
to 8 a.m. Friday.
2. Vending or trading on HARA property is permitted ONLY during the Dayton Hamvention® show hours, not before or after.
3. Standard Flea Market space size is nominally 9 x 17 feet. No vehicle/setup may exceed the designated marked area of the spaces purchased.
4. Flea Market spaces are for the purpose of selling or trading amateur radio, electronic or related equipment or supplies. Spaces not being used for this purpose may be reclaimed and reallocated by the Flea Market Chairwoman/Assistant Chairman.
5. Security personnel will be in the area, but the Dayton Hamvention® is not responsible for the security of the exhibitor's property.
6. Any and all powered and non-powered means of personal transportation, other than legitimate Dayton Hamvention® authorized/required handicapped vehicles, are strictly prohibited. Except for working assistance animals, pets are not allowed in the Flea Market area.
7. Motorized traffic in the Flea Market area during the show IS NOT PERMITTED. All vehicles must be located within the assigned Flea Market space(s) or out of the Flea Market vendor area 30 minutes prior to show opening time each day. Vehicles that do not comply may be towed at the owner's expense. Vehicles may not leave until 30 minutes after closing each day.
8. Food and beverage sales by anyone other than Dayton Hara Arena are not permitted on the premises. No glass food or beverage containers are permitted in the Flea Market area.
9. Open flames, portable propane tanks, cooking grills, stoves, and other potential hazards are not permitted in the Flea Market area. Self-contained vehicles must have all propane tanks disconnected.
10. No excessively loud music, voices, or noise (including portable generators) are permitted due to Trotwood zoning regulations.
11. No firearms or weapons are permitted on the Dayton Hara Complex property.
12. Flea Market spaces are non-transferable. Please contact the Dayton Hamvention® Flea Market Committee if you need to dispose of your spaces.
13. The use of portable generators in the Flea Market area is strongly discouraged by the Fire Marshall. In addition, complaints of noise or fumes from generators will be resolved in favor of the individuals being disturbed by the generator. In many cases, this is a judgment call. The decision of the General Chairman/Assistant Chairman is final.
14. Flea Market vendors must clear the premises by 6 p.m., Sunday.
15. No holes are permitted in the blacktop at the Dayton Hara Complex. Violations will result in a $50.00 charge per hole. Charges must be paid at the Flea Market Office within two hours of the Flea Market notification of fine/charges due.
16. Excessive trash and refuse left by a Flea Market vendor will result in an additional charge by Hara Arena to the vendor for disposal.
17. No selling or displaying of "adult oriented" material is permitted.
18. Due to local zoning restrictions, no camping or overnight sleeping is permitted at Dayton Hara Complex.
19. No tables or chairs are available for the Flea Market from the Dayton Hamvention® or Dayton Hara Complex. You are welcome to provide your own.
20. No Flea Market vehicles are permitted on Dayton Hara Complex until 8 a.m., Thursday, except by prior arrangement with the Flea Market Chairwoman/Assistant Chairman.
21. Late vendor arrivals must go to the Flea Market Office and obtain a line number. You can then unload your items onto a golf cart (may take several trips) for transport to your space and unloading. You may park your vehicle in Lot E and obtain a parking pass from the Flea Market Office.
22. Any violations to the above rules may result in expulsion without refund from the Flea Market and the Dayton Hamvention®.
All regular Flea Market vendor spaces, other than end-of-aisle and Ham radio club spaces will cost $70.00 each. End-of-aisle spaces will cost $100 each. A Ham club space consists of four regular spaces and will cost $100.
The map is available on the web-based reservation system or in PDF format.
The application is available in PDF format both PDF or MS Word format here and on the Hamvention group on Yahoo! in the files section.
Ohio tax forms are available on the Hamvention group on Yahoo! in the files section.. The URL for the Ohio Department of Taxation is:
